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Work social events are a great way to improve the bond between employees and improve morale. Whether it’s a celebration of the holidays, a team-building day, a charity function or any other type of event, you need to make sure the planning stage accounts for everything. If you want the event to be a success, you’ll need to avoid overlooking anything and ensure that everyone has a great time.

Planning a work social event is a difficult task, especially if there will be a lot of people attending. In this guide, we’ll share some tips to help ensure it’s a success, taking some of the stress out of the process. No matter what kind of event you’re planning or how many people will attend, these tips will help you have a good time and create a fun and inclusive event.

Choosing the Location

While there’s nothing stopping you from holding your event in your office, you may want to find a different venue. Having a social event in the office could mean it’s hard for people to get out of work mode. In addition, you may need to move furniture and equipment around to be able to accommodate everything.

You can find venues online simply by searching for keywords such as meeting rooms Melbourne. There are normally plenty of different options, although you’ll need to book in advance for busier times of the year. However, there are a lot of things you need to consider when choosing the location. For example, you don’t want to have to make your guests travel far. Ideally, it should be something that’s relatively close to the office, or at least a location that has good public transport links.

Not only do you have to think about the location, but also the venue itself and what it offers. You may have a specific type of event in mind, and it’s a good idea to make sure that it has the right facilities. The size of the venue is important too, as you need to check it’s capable of holding all the invited guests safely without going over capacity.


Activities are a crucial part of any event to get people involved and make sure everyone is having fun. You want to make sure that these activities are things that can be enjoyed by anyone without causing any embarrassment or stress. The type of activities you choose will have a big impact on how people perceive the company, so make sure they’re appropriate. For example, think about whether clients will be attending and how this event could affect future business.

When choosing activities, think about things that everyone can enjoy. While it may be tempting to choose things that you love, it’s important to be inclusive and ensure that all the guests are catered to. Plan activities that meet the goals of the event. For example, if it’s a team-building event, you probably want to choose activities that encourage teamwork and cooperation.

Budgeting and Planning

Events cost money to hold, and if you’re hiring a specific venue, this will cost more than hosting the event in your own office. You need to carefully set a realistic budget that will allow you to achieve the purpose of the event without breaking the bank. This means working closely with previous event planners to look at costs and work out the best options.

In most cases, the company should shoulder the costs of an event, especially one that’s mandatory. However, if it’s a social event that’s an option, staff could give small contributions to the overall cost. If you don’t have a clear idea of the budget, you can contact supplier and venues to get a preliminary idea of how much things will cost.

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