Terms & Conditions
Brighton Savoy uses best endeavors to ensure your event runs smoothly and to provide you any information or service requested.
The following terms and conditions are applicable to your event.
1. Definitions in these terms and conditions the following definitions apply.
Event Estimate means the event order provided with these terms and conditions setting out the details of your event.
Deposit means the amount specified in the Event Order. Event Charges includes all accommodation, Conference packages, additional food & beverages and associated charges;
Event Charge means the total of the room hire, food and beverage account, delegate and organiser accommodation, any surcharges payable and any other payable by your for the event;
Estimated Event Charge means the estimate of the total of the room hire, food and beverage account, delegate and organiser accommodation, any surcharges payable and any other amounts payable by your for the event;
Event Date means the time and date of your event specified in the Event Order;
2. Booking and Deposit
The Hotel will provide you with details of your confirmed booking in writing.
2.1 A non-refundable Deposit (equal to 25% of the Event Estimate, including all accommodation, food & beverage, room and equipment hire costs must be paid to the Hotel within 7days of your booking (the Hotel may require payment of the Deposit within 48 hours if other tentative bookings are received); and
2.2 You must return the signed Terms and Conditions to the Hotel & Event Charges Advice at the time your deposit is paid.
3. Final Payment
3.1 If a credit arrangement does not exist with Brighton Savoy. The Estimated Event Charge in full less the amount of any deposit already paid, must be paid at least Two Business Days prior to your event. Any overpayment will be refunded to you.
3.2 Final Payment in the form of Company Cheque or EFT is required within 14 days of issuing of invoice. We do not accept credit cards as payment for convention services, unless by prior arrangement with the Functions Department.
4. Charges and GST
4.1 The Event Charge will be based on the rates quoted in the Event Order unless you require any changes to your event in which case the Hotel will advise you of any charges. The Estimated Event Charge has been provided to you as an indicative figure only.
4.2 All rates are given in Australian dollars and are inclusive of Goods and Services Tax as defined in A New Tax System (Goods and Services) Tax Act 1999.
4.3 If any additional or increased taxes or levies are introduced after the date of the Event Order, the Hotel reserves the right to require payment of the relevant additional amount.
5. Circumstances beyond the Control of the Hotel
5.1 If the Hotel is unable to provide the facilities or any other arrangements for your Event or any part of it or cannot otherwise perform the terms of the Event Order Due to circumstances beyond the Hotel’s control, the Hotel is not responsible for any costs, damages or expenses that you may suffer or incur.
6. Function Cancellation
6.1 All deposits paid are non refundable. In addition, the following cancellation fees apply if you cancel your Event: More than 30 days notice – unless otherwise specified in the Event Order the Deposit will be forfeited. Between 8 and 30 days notice – in addition to the Deposit (which will be forfeited) you must pay an additional 25% of the Estimated Event Charge (including The Conference package Food, Beverage, Accommodation and any room hire charges based on numbers advised at the time of the Reservation). Less than 7 days notice – in addition to the Deposit (which will be forfeited) you must pay the total Full balance of the Estimated Event Charge (including The Conference package Food, Beverage, Accommodation and any room hire charges based on numbers advised at the time of the Reservation).
6.2 Should your function Room be rebooked, with an event of a similar nature, the Hotel in it’s discretion, may waive part of the Cancellation fee. Please check with the Hotel after the date your event was due to be held.
6.3 A change of dates or postponement of an event will be considered a cancellation and the above charges will apply. The new date will be considered as a new reservation and our normal deposit policy will apply.
7. Accommodation, Rooming lists, Guest Numbers and charges for reduced numbers
7.1 Brighton Savoy will state the expected number of guests and number of Hotel rooms booked in the event order.
7.2 Once the booking is confirmed by your Deposit, the Hotel allows a reduction of up to 15% of the number of originally booked guests or accommodation Rooms detailed in the Event Order to occur without penalty. Any reduction in excess of 15% of the original booking will be treated in the same manner as cancellations and charged accordingly.
8. Function Details
8.1 Preliminary event details (including accommodation) will be outlined in the Event Order. You need to confirm all details as soon as possible, but no later than 7 days prior to the event.
8.2 Final Guest Numbers and details including catering and detailed rooming list must be provided no later than two working days prior to your event.
8.3 Audio Visual – one working days notice will be required to arrange your audio-visual requirements to ensure that the equipment is available and suitable to your needs.
8.4 Catering – Final minimum numbers for catering are required two working days prior to the commencement of your event. Your account will be charged this amount as a minimum.
8.5 Brighton Savoy reserves the right to provide all catering on the premises. No food or beverage may be brought into the hotel for consumption before, during or after an Event, without prior approval.
9. The prior approval of the Hotel is required for:
A) Displays of any kind intended to be located outside the designated event room;
B) Attaching anything by nails, screws or adhesive to any wall, door or other part of the Hotel;
C) Advertising in relation to the event which includes reference to the Hotel; and
D) The use of smoke machines, special balloon effects and/or pyrotechnics due to the effect on the Hotel smoke detectors. Should the Fire Brigade respond to an alarm in the event room, which has been set off by an unauthorised use of smoke machines, special balloon effects and/or pyrotechnics, you will be liable for any charges incurred by the Hotel.
10. Conduct of the Function
10.1 Unless otherwise agreed by the Hotel, your event must finish at the time specified in the Event Order.
10.2 Your event must be conducted in an orderly and lawful manner. The Hotel reserves the right to end your event if the Hotel reasonably believes that your event is not being conducted in an orderly or lawful manner. The Hotel has no responsibility to you for any costs, damages or expenses that you may incur in relation to the Hotel’s termination of your event.
10.3 The Hotel may remove or deny entry to anybody being disruptive or acting in a disorderly manner.
10.4 The Hotel practices principles of responsible service of alcohol. Intoxicated persons will not be served alcohol and may be removed from the premises.
10.5 You are not permitted to exceed any noise levels that in the opinion of the Hotel, may disturb other guests.
10.6 You must ensure that you and your guests and invitees at your event do not Breach any statutes, by laws, or regulations including the Hotel’s liquor license and fire regulations.
11. Substitution of Function Room
11.1 The Hotel may assign an alternative function room for your event if the appointed Function room is unavailable for any reason or the Hotel believes the appointed Function room is no longer appropriate.
12. Responsibility & Indemnity
12.1 The Hotel is not responsible for the theft, damage or loss of any goods brought into the Hotel, or any introduction of food to the event and the effect of it afterwards.
12.2 The car park is a public car park. The Hotel is not responsible for any theft, damage or loss to any goods that may occur with or to any Vehicle within the car park.
12.3 You are responsible for any additional cleaning requirements which the Hotel considers to be In excess of general cleaning; and
12.4 You are responsible for loss or damage to the Hotel arising out of your use, or any person attending the event and/or conference room accommodation.
13.1 Unless otherwise agreed, the party which signs these terms and conditions will be the party responsible for payment of the Event Charge.
13.2 If the event is being booked by an agent on behalf of a third party, the third party must also sign these terms and conditions. Alternatively, the agent must provide to the Hotel written authorisation from the third party which confirms the agent is authorised to sign these terms and conditions.